Guide to OctoDash

OctoDash provides new possibilities for using OctoSkills. OctoDash is an app for iPad which, in combination with OctoSkills, provides schools and educational institutions with an easy and safe way in which to collect, organise and overview data directly from OctoSkills. With OctoDash you can manage and compare several different departments who use OctoSkills, and you can set up customised tests to the individual departments.

How to use OctoDash

OctoDash user profiles

OctoDash has two basic user profiles, “Department manager” and “Administrator”, with each their role, purpose and authority.

 

 

Department manager:

The main purpose of the Department manager is to manage one or more departments and create tests targeted specific educations or classes belonging to the department. The Department manager of a department can set up tests for teachers who teach one or more classes belonging to the department, and invite the teachers to share their class test(s). The teachers receive the invitation during their next login in OctoSkills. 

Example:

Department manager A creates the Department named “Carpenter”
Department manager B creates the Department named “Bricklayer"
Department manager C creates the Department named “Electrician"

These three departments could also be managed by one or two department managers.

 

Tests:


The Department manager has the opportunity to create customized tests for the teachers and classes which belong to the department(s) he or she manages.

A test will always contain a set package of basic questions and, in addition, a minimum two extra packages, which are chosen from a pool of optional packages. The optional packages assess specific skills. 
When a test has been added to a department, it will be visible in OctoSkills to the teachers who have been invited to the test.

 

The Department manager manages the data from all class tests belonging to their department(s) and can compare the aggregated results from different classes belonging under one specific department.

 

That is, the Department manager can see data for each department separately, and compare data across the departments which he controls.

 

 

 

Administrator: 

The main purpose of the Administrator is to have an overview of all the departments set up by Department managers. In order to get this overview, the Administrator invites all Department managers who then receive the invitation in OctoDash to share their department(s) with the Administrator. By accepting the invitation they share their department(s) and thus their department’s aggregated data with the Administrator. This will allow the Administrator to get a bird’s eye view of all test results of the school or institution.

The Administrator creates a structure to get an overview of the school's departments. For instance, Department manager A, B and C's departments can be assembled under a Unit called "Craftsman". Another Unit could be named "Service" and contain departments such as e.g. "Hairdresser", "Cosmetician" and "Shop assistant".   

Example:

Unit: “Craftsman”
Unit: “Service”

The Administrator can see the aggregated data from each unit and can compare the aggregated data across units. He or she cannot see individual class or department results.

 

As an Administrator it is important to be aware that all data is ”inherited” from the Department managers. For the sake of overview, the Administrator must therefore create unit names that reflect which kind of class or education are part of the unit, and not use empty names such as e.g. ”Unit 1”, ”Unit 2”, etc.

 

Units and Departments can be deleted from OctoDash any time, be created anew, and Department managers can be invited again. All class data created through OctoSkills is saved and can be re-connected to the unit to which it belongs.

 

The Administrator invites the Department managers through the email address which they have registered in their OctoDash profile. If the teacher has not yet registered in OctoDash with his or her email, the Administrator will receive a notification that the email does not exist.